I have been messing about with MS Power Point.
Done OK but the files are huge.
I get PP stuff by email and the files are much smaller and also I
notice when saved, have a different icon.

Why is this and can I make the files smaller somehow?

I have windows XP.

On 01/05/2012 09:38, harry wrote:
I have been messing about with MS Power Point.
Done OK but the files are huge.
I get PP stuff by email and the files are much smaller and also I
notice when saved, have a different icon.

Why is this and can I make the files smaller somehow?

I have windows XP.

Google "reduce powerpoint size"

--
Adrian C

On 01/05/2012 09:38, harry wrote:
I have been messing about with MS Power Point.
Done OK but the files are huge.

Usual cause is dragging and dropping high resolution images into the
slides. Rescale them to an appropriate size first or use an optimiser
afterwards to match physical resolution to target display hardware.

I get PP stuff by email and the files are much smaller and also I
notice when saved, have a different icon.

Why is this and can I make the files smaller somehow?

I have windows XP.

It matters more which version of MS Office you have - the instructions
are likely to be different for pre XL2007 and afterwards.

--
Regards,
Martin Brown

"harry" wrote in message
...
I have been messing about with MS Power Point.
Done OK but the files are huge.
I get PP stuff by email and the files are much smaller and also I
notice when saved, have a different icon.

Why is this and can I make the files smaller somehow?

I have windows XP.

Its probably saved as a PowerPoint show rather than a PowerPoint
presentation.
You can also save them as web pages and PDF and about twenty other formats.

On Tue, 01 May 2012 01:38:20 -0700, harry wrote:

I have been messing about with MS Power Point. Done OK but the files
are huge.
I get PP stuff by email and the files are much smaller and also I notice
when saved, have a different icon.

Why is this and can I make the files smaller somehow?

I have windows XP.

Office 2007 and above store the files in a compressed format (XML inside
what is actually a ZIP file). That makes quite a difference.



--
Use the BIG mirror service in the UK:
http://www.mirrorservice.org

*lightning protection* - a w_tom conductor

On May 1, 10:17*am, "dennis@home"
wrote:
"harry" wrote in message

...

I have been messing about with MS Power *Point.
Done OK but the files *are huge.
I get PP stuff by email and the files are much smaller and also I
notice when saved, have a different icon.

Why is this and can I make the files smaller somehow?

I have windows XP.

Its probably saved as a PowerPoint show rather than a PowerPoint
presentation.
You can also save them as web pages and PDF and about twenty other formats.

I have looked at "Save as" option and it has "Save as a webpage".
I'll have a fiddle around with that & see what happens.

I suppose it could be that newer versions of Power Point are more
efficient.

On May 1, 10:00*am, Martin Brown
wrote:
On 01/05/2012 09:38, harry wrote:

I have been messing about with MS Power *Point.
Done OK but the files *are huge.

Usual cause is dragging and dropping high resolution images into the
slides. Rescale them to an appropriate size first or use an optimiser
afterwards to match physical resolution to target display hardware.

I get PP stuff by email and the files are much smaller and also I
notice when saved, have a different icon.

Why is this and can I make the files smaller somehow?

I have windows XP.

It matters more which version of MS Office you have - the instructions
are likely to be different for pre XL2007 and afterwards.

--
Regards,
Martin Brown

I just done one with 100 odd pictures. 34Meg.

On Tue, 01 May 2012 09:50:25 -0700, harry wrote:

On May 1, 10:17Â*am, "dennis@home" wrote:
"harry" wrote in message

news:942e5319-5e2b-4a53-
...

I have been messing about with MS Power Â*Point. Done OK but the files
Â*are huge.
I get PP stuff by email and the files are much smaller and also I
notice when saved, have a different icon.

Why is this and can I make the files smaller somehow?

I have windows XP.

Its probably saved as a PowerPoint show rather than a PowerPoint
presentation.
You can also save them as web pages and PDF and about twenty other
formats.

I have looked at "Save as" option and it has "Save as a webpage". I'll
have a fiddle around with that & see what happens.

I suppose it could be that newer versions of Power Point are more
efficient.

As I said in another post, that is the case. Word 2007 and later use
compression by storing the elements of the file inside a ZIP file.

I just did a test. A PowerPoint 2010 presentation of 135KB grew to 749KB
when I saved it in PowerPoint 2003 format.



--
Use the BIG mirror service in the UK:
http://www.mirrorservice.org

*lightning protection* - a w_tom conductor

"Bob Eager" wrote in message
...
On Tue, 01 May 2012 09:50:25 -0700, harry wrote:

On May 1, 10:17 am, "dennis@home" wrote:
"harry" wrote in message

news:942e5319-5e2b-4a53-
...

I have been messing about with MS Power Point. Done OK but the files
are huge.
I get PP stuff by email and the files are much smaller and also I
notice when saved, have a different icon.

Why is this and can I make the files smaller somehow?

I have windows XP.

Its probably saved as a PowerPoint show rather than a PowerPoint
presentation.
You can also save them as web pages and PDF and about twenty other
formats.

I have looked at "Save as" option and it has "Save as a webpage". I'll
have a fiddle around with that & see what happens.

I suppose it could be that newer versions of Power Point are more
efficient.

As I said in another post, that is the case. Word 2007 and later use
compression by storing the elements of the file inside a ZIP file.

I just did a test. A PowerPoint 2010 presentation of 135KB grew to 749KB
when I saved it in PowerPoint 2003 format.


That ratio is about the difference between what I get by email and what my
own thingys are.
So that may be the answer.

"Bob Eager" wrote in message
...
On Tue, 01 May 2012 01:38:20 -0700, harry wrote:

I have been messing about with MS Power Point. Done OK but the files
are huge.
I get PP stuff by email and the files are much smaller and also I notice
when saved, have a different icon.

Why is this and can I make the files smaller somehow?

I have windows XP.

Office 2007 and above store the files in a compressed format (XML inside
what is actually a ZIP file). That makes quite a difference.


Really weird this now.
I tried "Save as a webpage"
It went from 33meg to3k.
Everything seems to be there when you bring it upon the browser.
There must be a link somehow?

"Bob Eager" wrote in message
...
On Tue, 01 May 2012 01:38:20 -0700, harry wrote:

I have been messing about with MS Power Point. Done OK but the files
are huge.
I get PP stuff by email and the files are much smaller and also I notice
when saved, have a different icon.

Why is this and can I make the files smaller somehow?

I have windows XP.

Office 2007 and above store the files in a compressed format (XML inside
what is actually a ZIP file). That makes quite a difference.



I have got to the bottom of it.
When you save as webpage it creates a separate file of all the pix in JPG.
I have looked at them in Photoshop.

They are really crap quality. 72pixels/inch & quite small.
Strange, they look a lot better than that on the PP.

So, I now know how to get these pix out of the PP format

In article
,
harry wrote:

I just done one with 100 odd pictures. 34Meg.

Try this (no promises whatsoever ... just a vague memory from my own
PPTing days):

Ctrl-Click in ONE of your images (or is it just right-click?), and you
can optimise it. It also offers to optimise all pics in your
presentation.

As other have implied: people often (probably these days "usually")
import images which could be printed as an A3 poster with no loss ...
but all you're doing is sticking them up on a comparatively low-res
screen: you can usually optimise within PPT without any fear of the
presentation suffering.

IIRC there are also option under "Save As".

And finally - the different icons you see are - as someone else said -
"shows", not PPT files that you can edit. You would be astonished (or
perhaps not, if you also use Word) at the amount of crap that PPT keeps
hidden within a .ppt file.

Good luck!
John

On 01/05/2012 19:39, harryagain wrote:
"Bob wrote in message
...
On Tue, 01 May 2012 01:38:20 -0700, harry wrote:

I have been messing about with MS Power Point. Done OK but the files
are huge.

Office 2007 and above store the files in a compressed format (XML inside
what is actually a ZIP file). That makes quite a difference.


Really weird this now.
I tried "Save as a webpage"
It went from 33meg to3k.
Everything seems to be there when you bring it upon the browser.
There must be a link somehow?

If your presentation was called fred.ppt there should be a subdirctory
when you do save as Webpage (filtered) that is called something like
fred_flies and contains all the relevant images. Doing this is a good
way to separate the wheat from the chaff on old documents with large
amounts of accumulated dross. You do have to be a bit careful not to
throw the baby out with the bathwater - the web conversion does not
always retain full image integrity or resolution.

It can be very informative to save an MS Office file for web to figure
out how much complete dross metadata it has accumulated.

The record I have ever seen was a 100MB .DOC file containing just 5MB of
actual image data and loads of orphaned uncompressed bitmaps. But that
was with Word which is well known for such faults when documents are
edited by more than one version and drag & drop insert is used to drop
pictures on top of old ones. I haven't seen it with PPT and most of the
huge PPT files I have seen is due to people dragging and dropping
12Mpixel digicam images into a presentation.

The maximum display you are likely to encounter is 1920x1080.

--
Regards,
Martin Brown

On May 1, 8:36*pm, Another John wrote:
In article
,

*harry wrote:
I just done one with 100 odd pictures. * 34Meg.

Try this (no promises whatsoever ... just a vague memory from my own
PPTing days):

Ctrl-Click in ONE of your images (or is it just right-click?), and you
can optimise it. *It also offers to optimise all pics in your
presentation.

As other have implied: people often (probably these days "usually")
import images which could be printed as an A3 poster with no loss ...
but all you're doing is sticking them up on a comparatively low-res
screen: you can usually optimise within PPT without any fear of the
presentation suffering.

IIRC there are also option under "Save As".

And finally - the different icons you see are - as someone else said -
"shows", not PPT files that you can edit. *You would be astonished (or
perhaps not, if you also use Word) at the amount of crap that PPT keeps
hidden within a .ppt file.

Good luck!
John

Thanks.
I'll try that. Seems a good option.

On May 1, 10:42*pm, Martin Brown
wrote:
On 01/05/2012 19:39, harryagain wrote:

"Bob *wrote in message
...
On Tue, 01 May 2012 01:38:20 -0700, harry wrote:

I have been messing about with MS Power *Point. Done OK but the files
are huge.
Office 2007 and above store the files in a compressed format (XML inside
what is actually a ZIP file). That makes quite a difference.

Really weird this now.
I tried "Save as a webpage"
It went from 33meg to3k.
Everything seems to be there when you bring it upon the browser.
There must be a link somehow?

If your presentation was called fred.ppt there should be a subdirctory
when you do save as Webpage (filtered) that is called something like
fred_flies and contains all the relevant images. Doing this is a good
way to separate the wheat from the chaff on old documents with large
amounts of accumulated dross. You do have to be a bit careful not to
throw the baby out with the bathwater - the web conversion does not
always retain full image integrity or resolution.

It can be very informative to save an MS Office file for web to figure
out how much complete dross metadata it has accumulated.

The record I have ever seen was a 100MB .DOC file containing just 5MB of
actual image data and loads of orphaned uncompressed bitmaps. But that
was with Word which is well known for such faults when documents are
edited by more than one version and drag & drop insert is used to drop
pictures on top of old ones. I haven't seen it with PPT and most of the
huge PPT files I have seen is due to people dragging and dropping
12Mpixel digicam images into a presentation.

The maximum display you are likely to encounter is 1920x1080.

--
Regards,
Martin Brown

You notice a similar thing if you save a " *.doc" as a webpage and
then open it as a text. There is lots of stuff additionally to the
HTML been put in/left.

On 01/05/2012 17:58, Bob Eager wrote:
On Tue, 01 May 2012 09:50:25 -0700, harry wrote:

On May 1, 10:17 am, wrote:
wrote in message

news:942e5319-5e2b-4a53-
...

I have been messing about with MS Power Point. Done OK but the files
are huge.
I get PP stuff by email and the files are much smaller and also I
notice when saved, have a different icon.

Why is this and can I make the files smaller somehow?

I have windows XP.

Its probably saved as a PowerPoint show rather than a PowerPoint
presentation.
You can also save them as web pages and PDF and about twenty other
formats.

I have looked at "Save as" option and it has "Save as a webpage". I'll
have a fiddle around with that& see what happens.

I suppose it could be that newer versions of Power Point are more
efficient.

As I said in another post, that is the case. Word 2007 and later use
compression by storing the elements of the file inside a ZIP file.

I just did a test. A PowerPoint 2010 presentation of 135KB grew to 749KB
when I saved it in PowerPoint 2003 format.

That tends to suggest that your PPT10 presentation has at least one
image in a stupid uncompressed image format then - usually 24bit BMP.
Save for web will help you identify which ones are oversize...

If the images are JPGs there should be little or no difference between
the sizes of ZIP enveloped PPT10 and old 97 style formats. I won't say
none because Adobe hides a small essay about how wonderful it is (and
often two identical thumbnails) in every image it saves.

--
Regards,
Martin Brown

On 02/05/2012 07:51, harry wrote:
On May 1, 10:42 pm, Martin
wrote:
On 01/05/2012 19:39, harryagain wrote:

"Bob wrote in message
...
On Tue, 01 May 2012 01:38:20 -0700, harry wrote:

I have been messing about with MS Power Point. Done OK but the files
are huge.
Office 2007 and above store the files in a compressed format (XML inside
what is actually a ZIP file). That makes quite a difference.

Really weird this now.
I tried "Save as a webpage"
It went from 33meg to3k.
Everything seems to be there when you bring it upon the browser.
There must be a link somehow?

If your presentation was called fred.ppt there should be a subdirctory
when you do save as Webpage (filtered) that is called something like
fred_flies and contains all the relevant images. Doing this is a good
way to separate the wheat from the chaff on old documents with large
amounts of accumulated dross. You do have to be a bit careful not to
throw the baby out with the bathwater - the web conversion does not
always retain full image integrity or resolution.

It can be very informative to save an MS Office file for web to figure
out how much complete dross metadata it has accumulated.

The record I have ever seen was a 100MB .DOC file containing just 5MB of
actual image data and loads of orphaned uncompressed bitmaps. But that
was with Word which is well known for such faults when documents are
edited by more than one version and drag& drop insert is used to drop
pictures on top of old ones. I haven't seen it with PPT and most of the
huge PPT files I have seen is due to people dragging and dropping
12Mpixel digicam images into a presentation.

The maximum display you are likely to encounter is 1920x1080.

You notice a similar thing if you save a " *.doc" as a webpage and
then open it as a text. There is lots of stuff additionally to the
HTML been put in/left.

I presume you mean all the Office style classes, liberal use of &nbsp
and MsoNormal guff that it clutters everything up with.

Whilst I would agree that the Office "save as HTML" function is
exceptionally verbose and cack-handed in its conversion the resulting
saved image files are amenable to checking for relevance and encoding.
The amount of dross that Word in particular accumulates on documents
that have had a long editing history is truly astonishing.

I have a script somewhere to declutter the resulting junk HTML files
down to something syntactically valid and suitably short.

Also noticed that under some circumstances Save as HTML will do an
exceptionally bad conversion to GIF format if the original images were
inserted by drag&drop. You have to manually select and copy each one in
the original document to get back the images in an unmolested form.

--
Regards,
Martin Brown